December Meeting Minutes

Attendees: Tim McKenna, Steve Gouviea, Jack Kraft, Bob Wilding, Dino Calverese, Jim Dana, Derek Pollock, David Harvie, Joe Azzara, Chip Breisch, Pren Kqira, Jon Collins, Dino Calverese, Jainie Craig

Financial Report - Financial reports were reviewed by Derek P. We continue to maintain a strong cash position with no unexpected outlays to make.

Batting Cages
Pren Kqira found 3 rolls of outdoor carpeting to be used in the batting cages. Thanks Pren!!
Dino has proposed a solution for fixing the drainage issue around the batting cages. He will be pricing out the solutions and hope to have the issue resolved by spring.

Tractor Issues
Problems with the tractor are being addressed. The township tractor is now dead. The township will be notified of the situation.

Water line Project
Derek waiting to hear from firehouse rep to coordinate a meeting to discuss the different options we are considering to remediate the water pressure issues.

Penn Liberty Backstop
Still waiting on the quote from Eagleville fence to rebuilds the backstop on Penn Liberty. We have already received a quote from Moncto Fence.

Field Groomer
Needs yearly maintenance. Dino C will coordinate.

Winter Clinics
SB Clinics at D dreams reserved for 1st week in January - Jack Kraft coordinating

BB Clinic reserved January 29th at D Dreams - Bob Wilding coordinating

Spring Evaluations
Major evals are scheduled Minor evals are almost confirmed, should be reserved by this weekend.

Oaks Elementary School Field
Derek P will try to get permission to groom the Oaks Elementary BBall field. The use of this field was very useful last year.

Midgets
Joe Azzara requested that midget AA stay at Harleysville Field. They will try to raise money to Paint sheds and banners to hang on the outfield similar to what was installed on P Liberty. The league will be installing a new batting cage on the right field side of the field.

New Pitching Machine
Pricing was reviewed to buy a new pitching machine. Approval for this purchase was given in October. We will procure over the next few months.

Electrical Work
Would like to buy new line to run underground from the dugout to the pitcher's mound.
As well a rewire the line to golf cart shed. We are currently looking for references for a qualified professional electrician.

Registration Singage
we will be distributing signs to several board members to post throughout the twp on lawns and common areas.


Challenger Day
Challenger day is in early stages of planning. Currently scheduled for May 19.

Rag Tee - Apparel Vendor
UPLL has funded an online store for League Apparel. The vendor, Rag Tee will attend the January membership meeting to show us the merchandise and explain their service.

November Meeting Cancelled

Since our October Meeting was delayed until the end of the month, November's meeting is cancelled.


The Next General Membership meeting will be Wednesday December 7.

October Membership Meeting

Attendees: Bob Wilding, Dino Calverese, Derek Pollock, Jack Kraft, Ed Hennesey, Jim Dana, Jon Collins , Tim McKenna, Frank Disanto

Tim M proposed netted batting cage outside of Trimwork and between Mac 1 and 2. Tim will inquire with the township.

Derek presented Financials for 2010-2011
Derek is preparing the accounting data for our audit.
50 new expense categories. Will be submitting to our accountant.

We may have exceeded our projected numbers and will have to file a federal form 990.

The league will need the following to comply with new reporting regulation.
Written conflict of interest policy.
Whistle blower policy.


Midget AA Commissioner Dan Dougcherty nominated Joe Azzara

Jim Dana nominated Pete Agler for Major Commissioner

Need to get dates locked in for tryouts at Diamond Dreams .Jim Dana will coordinate with Jack Kraft for SB. SB is holding clinics there as well.

Midgets tryouts will be done at Oaks Elementary. They ran very well there last year.



Challenger day Proposal from Frank D.

Frank Disanto presented the outline for Challenger Day 2012, which will be held at UPLL

• Finance:
  • Total: ~$10K
  • District LL Support: ~3K (each team typically kicks in $100)
  • Sponsor League: ~7K
• Attendance:
  • 20-25 teams… ~300 players
• Agenda (typically weekend before Memorial Day weekend… reserve fields for both SAT and rain date of SUN)
  • 0900AM coaches meeting
  • 0930AM teams arrive
  • 1000AM games start
  • 1030AM games start
  • 1200PM lunch
  • 1PM Home Run Derby
  • 3PM breakdown
• Accommodations
  • 10-12 fields for games (large fields can accommodate up to 4 games)
  • Bathroom facilities
  • Parking for ~250 cars
  • Covered area with seating for 20-25 teams (e.g. – tents, tables, chairs)
  • Food/Drinks for players, families, and buddies (approx. 1000 hot dogs/hamburgers)
  • Grills and food preparation area (including several tables and chairs for kitchen staff)
  • Give-aways (e.g. - “backpack” with goodies)
  • Medals (for players), and Trophies (home-run derby)
  • T-shirts for players and buddies (approx. 450)
  • Printed program with team rosters and sponsors
  • MC/Announcers and “special guests”
  • Activities (perhaps face painting, Moon Bounce)??
• Volunteers
  • ~100 volunteers (5-10 buddies per game, field maintenance, announcers, snack bar, etc.)
• Significant Support
  • NOVA group from Lockheed Martin
    • Volunteers to prepare the food
    • Typically ~$1100 budget to provide various things such as:
      • Lockheed Martin giveaway item
      • Soft pretzels (qty 200-300)
      • Condiments (ketchup, mustard, relish)

Early Planning (begins end of year 2011):

• Fund raising
  • Corporate, local stores, advertising
  • Fund raisers (1-2 events such as beef and beer, etc.)
  • Voluntary donation on next year’s registration
• Coordination
  • Firehouse
  • Upper Providence
  • Police – traffic control
  • Ambulance – EMS on site for event
• Committees
  • Facilities
  • Community Outreach
  • Fundraising
  • T-shirts
  • “Grab bag”
  • Activities

Challenger Day 2011 (Whitemarsh LL) Actuals Overview :

• Expenses Total ~$8200
  • Rentals
    • Tents $510
    • Propane Grills $250
    • Tables (36), Chairs (350) $580
    • Delivery/Tax $110
  • T-Shirts for ~390 players & 100 buddies $1800
  • Entertainment:
    • Mascots (Phillies Phanatic) $300
    • Mascot (Swoop) $0
    • Bagpiper $125
  • Food
    • Hot dogs, hamburgers, etc. (+lots o’ donations) $85
    • Water/Soda/Ice/Snacks (+ donations) $325
  • Medals for all players (donated)/Trophies for home run derby $40
  • Program booklets $400
  • Donation Forms (500) $75
  • Ambulance coverage $300
  • Fire/Police (donated) $0
  • Giveaway (sack pack w/ “goodies” for all players) $3025
  • Miscellaneous
    • Confetti “hand cannons” $175
    • Balloons $65

• Income
  • Donations $9000
  • Beef and Beer $1200

Grass Cutting for Firehouse

Derek talked to Timbario, he said he will cut the firehouse for approx $800 a year. Proposed to trade with the fire company to trade for the meeting room exchange all were in favor.



Fall Pitching Clinic
Tim Kerns offered to run a pitching clinic more about throwing and pitching. Ask the parents to come, free for UPLL Members. Bob Wilding has already reserved T Crown for his clinics.

Tim K would like to lock in the week of July 9.

Need to organize a coaching clinic. Tim M will get more information at the next presidents meeting. Jim D would like to attend.

Adjourned.