Tim M proposed netted batting cage outside of Trimwork and between Mac 1 and 2. Tim will inquire with the township.
Derek presented Financials for 2010-2011
Derek is preparing the accounting data for our audit.
50 new expense categories. Will be submitting to our accountant.
We may have exceeded our projected numbers and will have to file a federal form 990.
The league will need the following to comply with new reporting regulation.
Written conflict of interest policy.
Whistle blower policy.
Midget AA Commissioner Dan Dougcherty nominated Joe Azzara
Jim Dana nominated Pete Agler for Major Commissioner
Need to get dates locked in for tryouts at Diamond Dreams .Jim Dana will coordinate with Jack Kraft for SB. SB is holding clinics there as well.
Midgets tryouts will be done at Oaks Elementary. They ran very well there last year.
Challenger day Proposal from Frank D.
Frank Disanto presented the outline for Challenger Day 2012, which will be held at UPLL
- Finance:
- Total: ~$10K
- District LL Support: ~3K (each team typically kicks in $100)
- Sponsor League: ~7K
- Attendance:
- 20-25 teams… ~300 players
- Agenda (typically weekend before Memorial Day weekend… reserve fields for both SAT and rain date of SUN)
- 0900AM coaches meeting
- 0930AM teams arrive
- 1000AM games start
- 1030AM games start
- 1200PM lunch
- 1PM Home Run Derby
- 3PM breakdown
- Accommodations
- 10-12 fields for games (large fields can accommodate up to 4 games)
- Bathroom facilities
- Parking for ~250 cars
- Covered area with seating for 20-25 teams (e.g. – tents, tables, chairs)
- Food/Drinks for players, families, and buddies (approx. 1000 hot dogs/hamburgers)
- Grills and food preparation area (including several tables and chairs for kitchen staff)
- Give-aways (e.g. - “backpack” with goodies)
- Medals (for players), and Trophies (home-run derby)
- T-shirts for players and buddies (approx. 450)
- Printed program with team rosters and sponsors
- MC/Announcers and “special guests”
- Activities (perhaps face painting, Moon Bounce)??
- Volunteers
- ~100 volunteers (5-10 buddies per game, field maintenance, announcers, snack bar, etc.)
- Significant Support
- NOVA group from Lockheed Martin
- Volunteers to prepare the food
- Typically ~$1100 budget to provide various things such as:
- Lockheed Martin giveaway item
- Soft pretzels (qty 200-300)
- Condiments (ketchup, mustard, relish)
Early Planning (begins end of year 2011):
- Fund raising
- Corporate, local stores, advertising
- Fund raisers (1-2 events such as beef and beer, etc.)
- Voluntary donation on next year’s registration
- Coordination
- Firehouse
- Upper Providence
- Police – traffic control
- Ambulance – EMS on site for event
- Committees
- Facilities
- Community Outreach
- Fundraising
- T-shirts
- “Grab bag”
- Activities
Challenger Day 2011 (Whitemarsh LL) Actuals Overview :
- Expenses Total ~$8200
- Rentals
- Tents $510
- Propane Grills $250
- Tables (36), Chairs (350) $580
- Delivery/Tax $110
- T-Shirts for ~390 players & 100 buddies $1800
- Entertainment:
- Mascots (Phillies Phanatic) $300
- Mascot (Swoop) $0
- Bagpiper $125
- Food
- Hot dogs, hamburgers, etc. (+lots o’ donations) $85
- Water/Soda/Ice/Snacks (+ donations) $325
- Medals for all players (donated)/Trophies for home run derby $40
- Program booklets $400
- Donation Forms (500) $75
- Ambulance coverage $300
- Fire/Police (donated) $0
- Giveaway (sack pack w/ “goodies” for all players) $3025
- Miscellaneous
- Confetti “hand cannons” $175
- Balloons $65
- Income
- Donations $9000
- Beef and Beer $1200
Derek talked to Timbario, he said he will cut the firehouse for approx $800 a year. Proposed to trade with the fire company to trade for the meeting room exchange all were in favor.
Fall Pitching Clinic
Tim Kerns offered to run a pitching clinic more about throwing and pitching. Ask the parents to come, free for UPLL Members. Bob Wilding has already reserved T Crown for his clinics.
Tim K would like to lock in the week of July 9.
Need to organize a coaching clinic. Tim M will get more information at the next presidents meeting. Jim D would like to attend.
Adjourned.
