October Minutes

Steve Vivian, Tim Mckenna, Derek Pollock, Steve G, Dino Calverese, Pren V, Joe A Colleen S, Jack K, Jerry Daywalt, Bob J, Bob WIlding, Scott Mossip

Field conversions to 50-70 are in the planning stages.


Mainenance of all the fields will be managed by each respective commissioner.

Dino Field Update - Bobcat Access is created for Penn Liberty Pitching Tunnels.
Board would like to hang more netting for the top of the tunnels/

Waiting for Moncto fernce to come to raise the batting cages and install nets.

Looking into installing padding or mats on the ground to limit bounces and ricochets around the cages.

L Screen for each field. they are in the batting cage shed.

Tom Timbario Visited to address some field concerns and receive his sponsor plaque.

Dave Walsh spoke from Eco Green Lawn Care. First steps is to do a soil test to confirm a baseline for treratment. Highly recommends doing more treatments and soon in order to start to see results in the spring

Vote was conducted for Major Commisioner S Vivian and J Daywalt.  Steve Vivian was the winner.

Found another leak on the water pipe. Dino is coordinating another qoute to repair the leak.

Sting Gave $464 to the league as a result of a fundraising effort.  Thanks to the Sting for the donation!!

Coordinate the repair of all the pitching machine repairs and liners still needs to happen.

Tim Reviewed open positions, including the following new members
Dave Harvey Tournament Coordinator
Scott Mossip Treasurer.
Welcome aboard to all our new members.

Dino proposed spreading dimatex before fall ball is over.  He will keep all advised on progreasses.

Meeting adjourned 9:30

July Membership Meeting Minutes

Meeting Cancelled

June Membership Meeting Minutes

Grants
Derek has supplied the necessary documentation and received written confirmation that all of the grants have been properly closed out by the state.  We will wait to see how the application process develops


Maintenance Report

Mounds still need to be repaired - There is significant improvements needed to the Penn Liberty Mound.  Dino will coordinate the work to be done.
Work on the batting cages continues
Key to the Batting Cages is missing.  Dino will order replacements

Timabarios will be called to negotiate better pricing for next year and an outstanding invoice.

Softball Report

 Nothing to reprot

Trophies have been ordered - should be received within the week.

Challenger Day - Plans are coming along well and fundraising efforts have been very successful.  Great work Frank.

 Derek reviewed financials for the Month

Financials are in sound shape for the year

May Membership Meeting Minutes

Maintenance Report

Mounds still need to be repaired - There is significant improvements needed to the Penn Liberty Mound.  Dino will coordinate the work to be done.
Work on the batting cages continues
Key to the Batting Cages is missing.  Dino will order replacements

Timabarios will be called to negotiate better pricing for next year and an outstanding invoice.

Softball Report

 Tournament teams

9,10,11,12, Junior teams will be represented in Districts this year.

Team Counts for TrophiesDecisions were made regarding trophies.  

1st place teams will get the higher value trophies, smaller ones for 2nd place in a division. T-Shirts will be ordered as well for remainder of players

Challenger DayMeeting was held last week. Reviewed agenda looking for older kids to help the 22 teams attending Challenger day.
Parking will be a challenge 300 kids playing in the days events.

 Junior Team 6 kids have volunteered.

Fundraising has been a success. Majority of expenses are covered by donations and sponsorships.

Volunteer Opportunities remain for Junior and Senior Teams.

Mike Aquilante will be printing a sign for sponsors for Challenger day


Cooking will be done by Lockheed Martin.

For EB Derek distributed year end financials for the EB review
Financials are in sound shape for the year

All Stars
Selection is done by by a commitee consisting of VP, VP of Baseball, Commissioner and President

12 Returning Coach
11's New election
10's Returning Coach

April Meeting Minutes

Attendees: Pren, Jerry Daywalt, Frank Disantis, Tim Mckenna, Derek Pollock, Christina Yeager



Reservation system will remain the same

Jerry Will try to find a way to get first aid kits ordered

Euipment - Balls Need to order a new batch for the playoffs

Dino - No Warantte for P Liberty Sign Cans Need to be distributed around the fields,

Need to replace the frame around the porta potties.


Electrical work is being done around the batting cage, and building drainage

Screens

Field installation was done poorly regarding the mounds. They will be asked to return to complete the work.

Dino will stop by to turn off power before

Financials
Chrisitna did several sponshorship deals to bring in several thousand dollars.
Paid Golf Cart
Clinincs broke even

Overspent about 10K from last year.

Up to 5205 for Challenger Day.
9205 Extra Funds should be available for fees collected by teams

9:00 Opening ceremony
Announce teams
Celebrity may attend

10:00-12:00 Play Games Frank Will lay out schedule.

when do we need to set up?,etc.
300 Players

Fire Police

March Membership Meeting

10 additional for senior Babseball have registered.  About 860 total for registration up from 831 from last year.
Up from around 700 a few year ago.

93 in Majors .

Jack K more kids are still trying to register in Softball

Tball is at 167. 154 last year 100 2 years ago

Tim M commented alot of the increase in numbers may have to do with the success of phillies.

Plenty of competition from other sports, Soccer, Laccrosse, etc.

Coaches meeting took place last week. 2 black rock fields are available tues and thursdays this year.

Tim will distribute to teams as needed.

Umpire meeting march 28 at owen j roberts.

Sponsors are progressing-Wegmans $1000 sponsorship for three teams.

Trash ready to go fro pickup and the  golf cart fixed has been fixed with some minor repairs.

Lawn and Golf in Phoenixville did the maintenance work on the groomer.
 

Bob will leave the maintenance guide in the snack bar.

Cleanup day at 9:00 on Saturday, and every subsequent Saturday until Opening day March 31.

Friday getting the bobcat and the boom for the scoreboard.  Bob jacob will habdle stocking all the sheds.

Joe A has the list of work to be done for Midget AA. Steve V has list for Minors as does Pete A for majors

Dumping dirt on Hvill and AAA and P Liberty.
Steve Gouveia has asked Sue B if we can convert the Mac field to 50/70 and move the infield line back about 7-10 feet.  She will get back to Steve with an answer.


Financials - The league continues to be doing well financially.   Uniform costs will go up more as well as team bags etc since there are more kids in the league this year.

Umpire room is missing some items.

Baseball Clinics are in the black by $42.
Softball $178 to the good.

Rent for the fields has gone up. most other items are the same as last year.

Behind on Sponsor 5K from r crest last year.

4 new sponsors have been signed.

Uniforms should be back from printing in a week or so,

P Pottys will be here Wednesday.

Will be making some improvements to the BullPen in P Liberty.

Chris Caba Will be helping with Challenger Team providing tents.
Will have to spend some money this month.
2,700 in registration donations.

February Meeting Minutes

Attendees: Jim D, Jack Kraft, Dino Calverese, Jim Dana, Steve Gouviea, Tim McKenna, Jon Collins, Jed Smith, Janie Craig, Joe A Bob Wilding, Pren. John Caras Frank Disanto.

Registration
Per Janie C, we are currently 1 player above todays numbers as of this day last year.
As of Feb 3, total numer registrered is 688. Thanks to all who have promoted UPLL and helped us get our numbers where they need to be!

Midget A is light on registration 81/66 this year over last.

Janie C reviewed some boundary issues she has worked through with some families in Trappe. It was re-iterrated that per Joe N, (our LL District Admin) and Littlea League rules, we are not able to enroll families that have always lived outside our boundaries.


Clinics
Bob Wilding Clinics are going well with registration numbers close to last year. Same is true Per Jack K on the Softball side. Thank you both for running these programs!!

Opening Day -
Joan Sparano has agreed to bee opening day coordinator for uss again this year, as well as coordinating Derby Day. Welcome back Joan!

The Township Recreation Dept meeting attended by Tim M The yearly cost of field rental has increased by $250 per field.


Tryouts
Coordination of tryouts continues with Jim Dana for Baseball and Jack Kraft for Softball. All tryouts time and locations can be found on the league web site

Web Site
Jon C reviewed plans for highlight section of website.
1.) QR Code is added to our Directions page. Smart phone users can now quickly get GPS Coordinates to get quick directions to our fields.
2.) A new highlights page will be added for each division. This will allow each team to add pictures and regale the kids achievements on the field. Jon C will be completing the pages for posting, and provide instructions for using them at the coaches meeting.

Equipement Report
Pren gave equipment report. Joe Bell(2011 Equip Manager) has given Pren a list of what each team was given last year. Pren is compiling the needs list for equipment as registration comes to a close. Pren has new pitching machine will deliver to Hville shed.

Pre-Season Practice Fields
Joe A had questions regarding practice fields. As is done every year, Jim D will distribute a schedule that all the coaches will follow for practices until the season begins.

Sponsorships
Derek is spearheading efforts to renew sponsors from last year and look for new ones. He will be sending out a mass e-mail with details soon.

Uniforms
Uniforms will be handed out the third weekend in March.

Rag-Tee
Rag - Tee (Our new sporting apparrel vendor) will be completing our partner site by the middle of February. Links to buy UPLL Merchandise will be posted to our web-site when ready.

Snack Stand revenue
As an alternative to bringing snacks for the kids after their game, we will be promoting the sale of UP Snack Stand Coupons, which will provide an affordable convenient snack for the kids, as well as add to the Snack Stankd Revenue, and UPLL's. More details to come.

Challenger Day Update
Screwball is coming for Challenger Day! Challenger Day plans are progressing well.

Firehouse Update
Oaks Fire House, our community partner and landlord, will be merging with Mont Clare FireHouse. They will also be assigning a new fire-house liason and will be assigning a new President after the retirement of their current president, Jim Daywalt. Thanks Jim for all your service to our community!

Opening Day Update
Parking in the firehouse parking lot on opening day will only be available until 3:00.

Financial Update
Financials were reviewed. Checks for BB clinics and SB Clinics are still being processed.
We have a strong cash position with plenty of registration and equipment yet to order,.

January Meeting Minutes

Attendees: Tim Mckenna, Steve Gouveia, Jon Collins, Bob Wilding, Janie Craig, Frank Constantine, Jack Kraft, Dave Harvey, Joe Azzarra, Ed Hennessey, Gordon Smith

Started at 7:35.

Registration UpdateRegistration is currently on track with last year. Approx 200 people registered, compared with 150 last year, should have another push before the Jan 15 Early bird deadline.

Mostly getting requests for kids to play up from tball. These kids would have to go to kid pitch evaluations.

Still in the process of posting registration signs. Possibly going to post some in Phoenixville.
Janie will send flyers to the pre-schools in the area.

Personnell UpdateGuy Wescott  is confirmed as Tball commissioner for the year. Joe Mcgee is confirmed as Master Scheduler.

Thank you Joe and Guy!

Derby Day Coordinator and Opening Day Coordinator are still open. 

Financial Update Tim M reviewed Financials.  We currently have 107K in the bank. Roughly 40K above last years numbers.

Projects

Penn Liberty Field

Would like to move the penn liberty fence back. Because of the drop off behind the fence there will be some drainage concerns and expenses may exceed the original 23K estimate. Sodding could be a major additional expense.  Perhaps as much as a third of the outfield may need to be re sodded. Hope to move the current Penn Liberty Fence to Synthane once the project is done.  Numbers are still being crunched and decisions will be forthcoming.
We are also looking at improving the backstop in Penn Liberty.

The scoreboard at Penn Liberty has been moved in preparation for further renovations to the field and fence.

There are also plans to upgrade the sound system with new speakers to be place around the field so more can hear the announcements and music.

Dave Harvey has volunteered to help with grading project with P liberty as well as options for moving the press box above the snack bar.

Batting Cages

We will be buying three new cages.

One larger cage for the older kids near the old batting cages.
Another cage for Harleysville, to be assembled outside the right field fence.
A third portable batting cage for the mac fields pending township approval.  Tim M is inquiring with the township.

.
Harleysville FieldElectric issues at Hvill field. Scoreboard needs some work. Dino has it on his list.

The dugouts also need painted. Joe Azzarra will try to coordinate for spring.

Frank Constantine suggested handicap access for the road to the snack bar. All agreed this is a needed and welcome improvement, but questions remain as to approach placement and cost.  Investigation into this project will continue.

John Caras is compiling the uniform order and should be placed within the next few days.

Frank said challenger day plans are making good progress. Come February plans for medals,etc will continue. Sponsorships are the largest expense. approximate 3-5K expense. Hoping for good donations from the registration process.

Web Site

Jon C informed all that the league is now officially on facebook.  The league will try to use this social media tool to get the word out about our programs and alert our members to any regular updates.

We will be introducing a highlights corner for all divisions to share pictures and highlights about the games and the kids success on the field.  This new feature to the web site will be in place by opening day.

Frank C suggested we add the donation link to the front page of the site.  Jon C will put in place.

8:40 meeting adjourned